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Référence de l'offre: 41/ HUMAN RESOURCES SPECIALIST
Pays du poste offert: Mali
Date: 9/11/2018
Nombre de position: 1
Description du poste


The USAID/Mali Mission consists of 84 foreign national and 31 American and third country employees. The Human Resources (HR) Specialist is responsible for planning, designing, developing, coordinating, and implementing a full range of American and Foreign National personnel services to support the USAID Mali programs in a fair and equitable manner. The Specialist will implement, direct, and perform the functions of a full service HR Unit to provide direct service to the multiple categories of USAID/Mali Mission employees. Services provided include: personal services contracting, position classification, recruitment, workforce planning, and U.S. Direct Hire assignment coordination, as well as oversight of Mission systems for evaluation, counseling, and liaison. The HR Specialist is the Mission’s principal advisor on personnel policies and issues. The Specialist serves as the primary Mission point of contact with the Embassy HR Office on matters pertaining to post-specific regulations and guidelines affecting American, host-country, and third-country employees. The Specialist administers the Mission awards and training programs, and ensures Mission compliance with all legal, regulatory, procedural, and policy requirements governing personnel management activities in Mali. The Specialist advises on provisions of the Malian Labor Code, prevailing host-government personnel practices, and as the Liaison Person between the Mission and the Inspection of Labor regarding personnel issues. The Specialist reports directly to the Supervisory Executive Officer (EXO) or Acting EXO, and supervises two HR Assistants.

Major Duties and Responsibilities

Foreign National Personnel Program – 25%

The Specialist collaborates with the Embassy and USAID/Washington on development and implementation of personnel policies and procedures for local personnel, including the FSN Handbook and the Local Compensation Plan develops recruitment sources for new or newly vacated positions for permanent and short-term employment oversees interviewing, testing, and the HRSU for MClass position classification review, as needed assists in planning of career development for local personnel, including counseling, identification of training opportunities, development of Mission-specific training programs, and transition assistance and, issues personnel actions and maintains permanent personnel records.

American Personnel Program – 15%

The Specialist interprets regulations and keeps employees informed of matters affecting assignment, performance evaluation, leave policies, health benefits, and insurance allowances manages the Mission annual evaluation process, participating in the organization and support of Mission Appraisal Committees administers the annual position validation process, ensuring timely submission of data to USAID/Washington assists newly assigned personnel, both before and after arrival, advising on employee services such as schooling options, post protocol, and employment possibilities for dependents manages the check-in process for new arrivals, as well as the check-out procedures for employees departing on R&R, home leave, and transfer coordinates with the Embassy on matters relating to notifications of arrival and departure and, manages the USAID summer hire and summer intern programs.

Personnel Services Contracting Management – 15%

The Specialist manages the Mission employment program for US Personal Services Contractors (USPSC’s), both long and short term, local hire and off-shore, OE and project funded. The Specialist reviews and provides clearance on documents related PSCs prepares contracts and contract renewals for USPSC and FSNPSC employees within contracting authority, and ensures all contracts reflect changes in policy reflected in the Federal Acquisition Regulations (FAR), USAID Acquisition Regulations (AIDAR), the Foreign Affairs Manual (FAM), and the Foreign Service National Employees’ Handbook. The Specialist negotiates salaries for new recruits, and calculates budgets (biweekly salary, transportation, seniority bonus, etc.) conducts final salary negotiations when hiring US Personal Service Contract employees determines benefits, clauses, and general provisions to be included in contracts coordinates with the Office of Financial Management (OFM) regarding obligation of funds obtains signatures of the Contracting Officer and the employee coordinates the distribution of signed contracts and, amends contracts when expired, or in case if an increase, resignation, termination, or any other increase or decrease that affects employee salary.

Additional Administrative Actions – 10%

The Specialist, through the HR Unit, prepares JF62s and SF 30s for actions including contract modifications and personnel actions regarding resignation, retirement, separations, within grade increase, salary advance, allotment of pay, maternity leave, promotion, position reclassification, and disciplinary actions for FSNPSC employees in the Mission coordinates activities related to Medical coverage and, serves as contact and referral for management of the Medicine provision to FSNPSCs, as well as for the provision of local/private clinics for Mission FSN for family health coverage. The Specialist reviews and up-dates the Mission Staffing Pattern Web-Pass and Access Data Base assures new positions are added, and resigned employees are replaced/transferred or in the required 72 hours.

Training Program – 10 %

The Specialist administers the Mission training program provides advice and support to the Mission Training Committee in the identification of training needs, allocation of training funds, development of mission and regional training opportunities, and nominations to USAID leadership courses monitors Mission utilization of training resources, to ensure compliance with pertinent regulations and guidelines oversees provision of logistical support to Mission and regional training programs and, administers Mission language programs, including identifying employee needs, scheduling classes, tracking participation, and coordinating the administration of purchase orders for training companies.

CCN Evaluation Program – 10 %

The Specialist provides guidance to Supervisors, and is responsible for following up on FSNPSC/TCNPSC Personnel Evaluations with the designated Mission Review Committee (MRC) maintains personnel data current on when evaluations and annual within grade increases are due follows through with employees and supervisors to ensure that evaluations are submitted on due dates, and that narratives are consistent and, informs supervisors of the need for an evaluation to permit a step increase, promotion, extension of contract, and/or disciplinary action in accordance with the terms of the contract.

Annual Workforce Planning & Awards Administration – 15 %

The Specialist formulates and develops the HR component of the Annual Report (Mission budget request), and tracks personnel assignments and re-assignments across offices, and regularly consults with Office Chiefs and the Front Office to obtain most current estimates of planned and actual staff requirements, and factors these plans into the Annual Report.

The Specialist monitors the USAID/Mali Mission Awards Program by collecting nominations from Office Team Leaders and Office Core Chiefs advises Team Leaders and Office Chiefs on Mission Joint Award procedures, as well as “On the Spot Award” regulations provides guidance on the of the JF66 and OSA award forms upon request collects nominations and prepares certificates by including award citations before sending it to State HRO for coordination prior to the Embassy Awards ceremony and, coordinates with the HRO on Awards ceremony preparation by making ready all framed certificates, and assuring that cables are sent out to payroll for payment.

PHYSICAL DEMANDS AND TRAVEL: The work does not involve undue physical demands.

Description du profil du candidat

Qualified candidates for this position should submit the following documents to be considered. Failure to do so may result in a determination that the application is not qualified. Only shortlisted Applicants will be contacted.

Resume or curriculum vitae (CV) relevant to the subject position
Cover letter of not more than three (3) pages describing how the incumbent’s skills and experience fit the requirements of the subject position.
Applicants are required to provide three (3) to five (5) professional references with complete contact information including email address and telephone numbers. References should have knowledge of the candidate’s ability to perform the duties forth in the application and must not be family members or relatives.
Copy of Academic Transcripts/Diplomas/Degrees/Certificates.
Applicants must provide their full mailing address with telephone and email address and should retain for their records copies of all enclosures that accompany their submissions.
Informations Complémentaires

Human Resources Management Section – Email: with the following reference number in the subject line: HR-EXO-004-2018-HRS. Emails received without the Vacancy Reference Number as indicated above will NOT be considered.

Please note that all cv/resume and cover letter must be in English, otherwise application package is incomplete and will be rejected.

CLOSING DATE FOR THIS POSITION IS: October 3, 2018 at 5pm Bamako
Date expiration: 10/3/2018

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